How to apply online
Complete the application form as fully as possible. While it is useful for us to have your passport number and referee details they are not immediately crucial to start processing your application.
Please ring us on 1300 132831 or email us if there's anything you would like to discuss. Our basic package includes food, accommodation, insurance and the support of our staff at home and at your destination.
A deposit of $495 is required with your application, this amount will be taken off your project fee. We will immediately acknowledge receipt of your application and deposit payment.
If you'd prefer not to apply online you can also apply through our brochure or over the phone.
What happens next?
Within fifteen working days we expect to write to welcome you formally on to our programme. At this point we will send you your MyProjectsAbroad login name, password and instructions by email. MyProjectsAbroad is our online system, which allows you to log on to your own dedicated web page. Here we'll keep you up-to-date with the organisation of your placement. We'll send you regular e-mail updates to tell you when there's something new on your page. You can use these to access the following information on your own dedicated web-page:
- General information about your destination, along with information about Projects Abroad staff, offices etc.
- Information about your insurance cover.
- A link to teaching and care resources (if you've applied for a teaching or care project).
- An invoice for the balance of your project fee, payable three months before departure (or immediately, if there are less than three months to go).
- Our formal Terms & Conditions.
- Top tips for travellers information.
- Fundraising ideas and an option to create your own fundraising page.
- Kit list.
(If you don't have an e-mail address or easy access to the Internet, or just prefer to have hard copies sent to you don't worry; we still send information by post on request.)
Visa information and travel information, if they apply to you, will also be uploaded onto your dedicated site, or sent to you, usually between one and four months before your departure. This time-frame depends on airlines, embassies etc. About a month before your departure, we will upload or send you full information about your particular placement.
Your project length is calculated from the time you leave home until the time you arrive back home. For example, if you sign up for a 4 week trip you will need to ensure your international travel time is included within this 4 week duration. This is to ensure your whole trip is covered by our insurance.
If you stay on your placement over your invoiced duration we will charge you US$50 (US$100 for Thailand Conservation, Fiji Conservation, and Belize Conservation) a day to cover your food, accommodation, insurance and support.
Alternatively extra insurance can be purchased to cover any days taken travelling to and from the destination, to ensure you have your full two, four or six weeks, for example, at the project.
Amendments & Cancellations
If personal, academic or other circumstances turn out to make travel impossible at the time planned, placements can normally be deferred without cost or for a minimal charge. Please call us to discuss your situation.
Amendments, cancellations, or part-cancellations must be notified in writing. The charge for amendments ranges from $100 to $300 plus the amount charged to Projects Abroad by third parties. If the total cost is going to exceed $180, we will provide you with a quote before proceeding. Cancellation charges depend on how far in advance of the "preferred departure date" entered on your application form we have been informed in writing. If only a month and a year are specified on the application form, the "preferred departure date" is the 1st of the month specified:
- Notice of 3 months or more - $150
- Notice of 2-3 months - One third of total cost.
- Notice of 1-2 months - Two thirds of total cost.
- Notice of less than 1 month - Total cost.
A “month” in all matters to do with Projects Abroad is defined as a calendar month. Please note that the above cancellation charges apply whether an application is made more than three months before the proposed departure date or less than three months before the proposed departure date. Deposits paid in relation to departures not more than three months ahead are non-refundable.
Please also note that if you have made your final payment, cancellation insurance will be available in defined circumstances. Please remember - we're not responsible for everything.
If you choose to take part in one of our programmes, we cannot provide for every eventuality. You will be choosing to travel far afield to places that can be both exotic and unpredictable. Lifestyles and conditions will be different from those you are used to - not necessarily worse but different. Please be prepared to cope with the unexpected, with local customs and shortages; with the vagaries of weather, travel and mankind in general. Common sense and good humour will see you through most things.
We recommend that you read our full Terms & Conditions before applying.